Development & Grants Officer


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Position Title: Development & Grants Officer
Department: Development
Position Status: Full-time, Exempt

The Development & Grants Officer is primarily responsible for developing and writing proposals, pitching sponsorships, and ensuring reporting compliance to Foundations, Public Entities, and other grant-making organizations, and will persuasively communicate the Pittsburgh Zoo & PPG Aquarium’s mission and programs to potential funders. Reporting to the Director of Development, the Development & Grants Officer’s central duties will be to assemble and submit grant requests, establish and maintain personal contact and relationships with Foundation, Government, Corporate and other contacts, conduct prospect research, collect information for and prepare grant reports, and maintain a calendar of proposal submissions and other deadlines.

Responsibilities Include:

  • Developing and writing grant proposals to Foundations, Corporations, Public Sources, and other grant-making organizations, persuasively communicating the organization’s mission and programs to potential funders;
  • Assembling and submitting grant requests, including letters, proposals, budgets, and presentations;
  • Establishing and maintaining personal relationships with Foundation, Corporate, and government contacts and program officers, including hosting events and tours on Zoo grounds;
  • Ensuring prompt acknowledgement of gifts;
  • Maintaining calendar to ensure timely submission of letters of inquiry, proposal deadlines, and reports;
  • Conducting prospect research;
  • Coordinating grant deadlines and requirements with various departments throughout the Zoo;
  • Managing all tribute, honorary and memorial gifts and processing acknowledgments in a timely manner;
  • Execute tours and donor cultivation events;
  • Contributes to writing and production of the donor newsletter, Zoo Connections, which is distributed three times a year;
  • Develops materials and markets the Adopt-an-Animal program, administering the entire program
  • Develops and distributes Zoo Wish List collateral;
  • Prioritizing projects to keep multiple projects moving in a timely manner, meet deadlines and manage supplemental material required for proposals;
  • Supplying writing and editing support for major donor and individual contribution letters and acknowledgements, zoo publications, event materials, etc.;
  • Maintaining up-to-date spreadsheet of proposal activity / pipeline management for internal distribution
  • Assist with Development and Membership Departmental needs as requested;
  • Acting as a back up to the Development & Campaign Coordinator to provide accurate and timely gift recording in compliance with all generally accepted accounting principles;
  • Assist with Development and Membership Departmental needs as requested;
  • Attending webinars, workshops, and training as required;
  • Providing “wild service” when interacting with visitors and staff;
  • Other duties as assigned.

Required Qualifications and Experience:

  • Excellent writing, analytical, and research skills are essential.
  • Responsible, focused individual, with outstanding organizational skills, comfort in an external-facing role working with executive-level donors / stakeholders, and consistently ensuring a high level of accuracy
  • Excellent written, verbal and customer service skills
  • Self-motivated, detail-oriented, creative, strategic and professional
  • Expert-level project Officer with an ability to manage across teams
  • Expertise in using online databases and other sources to locate biographical, financial, and philanthropic information
  • Familiarity with Altru and Foundation Center databases.
  • Must possess an ability to prioritize projects even with ambiguity, never miss a deadline, and be able to seek and synthesize information and communicate in a compelling and succinct form.
  • Fundamental mastery of budgets as they relate to proposals and grants
  • Bachelor’s degree and/or 3 – 5 years of relevant experience are required.

Submit resume with salary requirements to:
Zoological Society of Pittsburgh
Human Resources Department
One Wild Place
Pittsburgh, PA 15206
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